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Generate E-way Bill

Estimated Reading Time: 5 Minutes

Generate E-way Bill

For generating individual E-way bill you need to click on Generate tab.

Following details are required for Generation of E-way bill and Make a note of one thing i.e.fields with asterisk mark (*) are mandatory.

1. You need to select “User GSTIN” for which you need to generate E-way bill.

2. If you need to generate this bill as a Transporter then need to click on “Generate as a Transporter”

3. Provide Transaction details:

a. Supply Type* – Outward/Inward

b. Sub-supply type* – Need to select the type from drop down. Following are sub-Supply types.

Sub Supply Type1Supply
2Import
3Export
4Job Work
5For Own Use
6Job work Returns
7Sales Return
8Others
9SKD/CKD
10Line Sales
11Recipient  Not Known
12Exhibition or Fairs

 

In Topaz, we built one validation rules related to “Sub-transaction type does not belong to transaction type”

For Outward TransactionFor Inward Transaction
Below Sub transaction types not allowedBelow Sub transaction types not allowed
2 Import3 Export
6 Job work Returns4 Job Work
7 Sales Return10 Line Sales
11 Recipient Not Know

c. Document Type* – Need to select the type from the drop down. Following are document types:

Document TypeINVInvoice
BILBill
BOEBill of Entry
CHLChallan
CNTCredit Note
OTHOthers

d. Document no. and date* – Need to provide document no. and date

Document date should be equal to or less than current date

4. Provide Supplier and Recipient address:

Following details are required for Supplier address:

  1. From address* – You need to select “from address”. Based on place of business added here you can see those addresses in the drop down. And after selection, all the required fields as below will get auto-populated
  2. GSTIN* – GSTIN will get auto-populated based on User GSTIN selected. Here we added one business rule in the application i.e. “If supply type is Outward then User GSTIN should match to GSTIN of Consignor”
  3. Trade name – Get auto-populated based on “From address” selected
  4. Address Line 1 and 2 – Get auto-populated based on “From address” selected
  5. Bill From* – Need to mention that state from where the bill is prepared against the consignee
  6. Dispatched From* – Need to mention that state from where movement of goods begins to reachat consignee place
  7. City – Need to mention the Place of Consignor/Place of Dispatch
  8. Pin code* – Need to mention the Pin code of Consignor/Pin code of Place of Dispatch

Following details are required for Recipient address:

  1. To address* – You need to select “to address”. For this purpose in the application, we are providing one facility of maintaining masters. So you can maintain data related to customers, vendors and transporters. And from these details here you can select that name in the drop down. After selection, all the required fields as mentioned below will get auto-populated
  2. GSTIN* – GSTIN will get auto-populated based on “To address” selected. Here we added one business rule in the application i.e. “If supply type is Inward then USER GSTIN should match to GSTIN of Consignee”
  3. Trade name – Get auto-populated based on “To address” selected
  4. Address Line 1 and 2 – Get auto-populated based on “To address” selected
  5. Bill To* – Need to mention that state of consignee against whom bill is raised
  6. Ship To* – Need to mention that state of consignee where the consignment is shipped
  7. City – Need to mention the Place of Consignee/Ship to party
  8. Pin code* – Need to mention the Pin code of the Consignee/Ship to party

5. Provide Item details:

You need to provide details related to goods which will be transported.

Following details are required:

  1. Product name – Provide product name
  2. Description – Provide a description of product
  3. HSN* – HSN should be maximum of 8 digit
  4. Taxable value* – Taxable value should not be negative
  5. Quantity – Provide quantity transported
  6. Units – Provide unit as per Unit code list
  7. IGST rate – Enter a valid rate as per rates declared by GSTN
  8. CGST rate – Enter a valid rate as per rates declared by GSTN
  9. SGST rate – Enter a valid rate as per rates declared by GSTN
  10. Cess rate – Enter a valid rate as per rates declared by GSTN
  11. Cess advalorem amount – Provide cess amount if any
  12. Total taxable value* – This is total value. It will get auto calculated.
  13. IGST amount – This value will get auto-calculated based on taxable value and tax rate entered.
  14. CGST amount – This value will get auto-calculated based on taxable value and tax rate entered.
  15. SGST amount – This value will get auto-calculated based on taxable value and tax rate entered.
  16. Cess amount

Also if you want to add more than one product details then click on “+” icon present on the right-hand corner.

6. Provide transport details:

  1. Distance (in km)* – Need to provide distance of transportation. Validity of E-way bill is based on distance. Here we provided one feature related to “Calculate Approx. Distance.  So by using this feature, distance will get calculated. This feature you can use only where the transportation mode is “Road”.
  2. Transportation Mode – Need to select mode from drop down. E.g. Road/Rail/Air/Ship
  3. Transporter ID – Provide Transporter Id. This can be either GSTIN or Transport ID. Iftransporter is registered with GSTN then he can use that GSTIN here. But if the transporter is not registered with GSTN then he needs to get transporter ID.
  4. Transporter Name – Provide transporter name
  5. Transporter document number and date – Provide document number and date
  6. Vehicle number – Provide vehicle number
  7. Vehicle Type – Select from vehicle type as Regular / Over dimensional cargo

  • Kindly make a note of below validation rules related to transport details:
    1. If Transport mode is Road then either Transporter Id or/and Vehicle no. should be present.
    2. If Transport mode is other than Road then Transport document number and date is mandatory.
    3. Transporter document date cannot be earlier than the invoice date.
    4. Transporter document date cannot be later than the current date.
    5. Vehicle No. should begin with state code.

7. Hereafter providing all the details we added one validation check related to duplicate invoice details. So if you entered by mistake same input details for generation of Eway bill for which Eway bill was already generated then by using this feature you will come to know that for this particular invoice, Eway bill is already generated and this is a duplicate entry for generating a new E-way bill.

After providing all the details click on submit. So that E-way bill gets generated and you will receive one pop-up as follow:

This is all about the generation of individual E-way bill.

Consolidated E-way Bill

Facility of generating consolidated E-way bill is also available here. See the below screenshot, there is an option of “Generate consolidated E-way bill“. Click on this option of consolidation and start generating consolidated E-way bills.

Following details are required for Generation of Consolidated E-way bill and Make a note of one thing i.e. fields with asterisk mark (*) are mandatory.

  1. Mode of Transport* – Need to select mode i.e. Road/Rail/Air/Ship
  2. E-way bill Numbers (EWB)* – Enter the EWB numbers for which you want to generate consolidate EWB numbers
  3. Enter from Place* – Provide place from which transport will start for all individual e-way bills that are to be consolidated
  4. Select from State* – Provide start from which transport will start for all individual e-way bills that are to be consolidated
  5. Enter Vehicle No. – Enter vehicle no for all individual e-way bills that are to be consolidated. This field is conditionally mandatory. If transport mode is road then this field is mandatory.
  6. Transporter Document No – Provide transporter document no for all individual e-way bills that are to be consolidated. This field is conditionally mandatory. If transport mode is other than road then this field is mandatory.
  7. Transporter Document Date – Provide transporter document date for all individual e-way bills that are to be consolidated. This field is conditionally mandatory. If transport mode is other than road then this field is mandatory.

After providing all the above details click on Submit. You will get the below response.

This is all about the consolidated e-way bill.

And to view, all these generated e-way bull go to view section.